Enrollment and Instructional Activity Reporting HandbookINTERIM VERSION PENDING REVISED UC RULES ON REPORTING INSTRUCTIONAL ACTIVITY BE SURE TO USE OUR CHECKLIST AT THE BEGINNING OF EVERY QUARTER SO THAT YOUR DEPARTMENT GETS FULL CREDIT FOR ALL INSTRUCTION |
The Office of Analysis and Information Management (AIM) produces reports and analyses for campus decision-makers to use in allocating resources, setting policy, and evaluating units and programs. This handbook provides an overview of how AIM obtains, edits, and reports on instructional activity, instructor FTE, and student enrollment data. Careful entry of data into source systems at the department level will ensure that AIM's reports will accurately reflect the academic unit's instructional activity. The current version of this handbook reflects past practice; future rules will differ somewhat following implementation of a revised reporting structure designed by a systemwide task force, in combination with a policy review that is now underway.
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In using AIM data, it is always important to distinguish between information that has been prepared using state reporting conventions and information that may be prepared using different rules applicable to local decision-making. The UC has long-standing agreements with the state Department of Finance about how enrollment, faculty FTE, and instructional activity are measured and used in state funding formulas and accountability reports. Often these conventions are carried over into campus reporting and budgeting for consistency. As a result, AIM reports may differ slightly from departmental records. Note that instructional data for UCLA's general campus flow to the Office of the President and state government through two avenues, and are used for two very different purposes.
Related but slightly different sets of rules govern the two data flows. The first path is used for determining the resources that will flow to the campus, the second path is for accountability. The information submitted for resource analysis is total workload, which is communicated by transmitting a detailed file with the number of units that each student attempts during each term. The accountability workload is submitted in tables that summarize the number of class offerings, enrollments, and student credit hours taught by UCLA general campus instructors, grouped by faculty rank. |
