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Enrollment and Instructional Activity Reporting Handbook INTERIM VERSION PENDING REVISED UC RULES ON REPORTING INSTRUCTIONAL ACTIVITY HOW AIM SELECTS DATA FOR DIFFERENT USES |
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For state budgeting, AIM reports to the UC Office of the President the number of students in state supported programs who have paid their fees. The Office of the President translates the headcount registration to full-time-equivalent (FTE) student enrollments in general campus programs using the enrollment conversion ratios for the campus. The FTE enrollment is an estimate of the amount of instructional activity that the students will generate. This estimate is compared to the budgeted enrollment to determine whether the general campus has met its FTE enrollment target. Students in health science programs are considered full time and are funded on the basis of headcount. A comprehensive explanation of enrollment in the budget context can be found on the UC Office of the President site: UC Enrollment Issues Handbook.
For local budgeting on the general campus, AIM reports the number of student credit hours in a department's offerings in which registered students (those who have paid their fees) are enrolled. The enrollments are measured at the end of the third full week of classes. In this instance, the department's offerings are all of the courses in the subjects it administers, per the student record system. The student credit hours are credited to the administering department regardless of whether the instructor that taught the course has an appointment in the department. Student credit hours for local budgeting purposes are classified based on the level of the students enrolled in the classes. For instructional activity reporting, AIM reports the number of general campus class offerings, enrollments, and student credit hours. Teaching credit is allocated to the department that paid the instructor, according to the payroll for that term. Instructional activity measurements include only data for registered students in state-supported programs, as of the third week of classes. Teaching credit, student credit hours, and enrollments are summarized by course level and instructor rank. |
For undergraduate retention and graduation statistics, AIM follows cohorts for two types of entering students: new from high school and advanced standing (transfer) students. Again, the first and all subsequent measures of the cohorts are limited to registered students at the end of the third full week of instruction.
For undergraduate time to degree, AIM separates a graduating class into two categories: students who were classified as new from high school when they first registered at UCLA, and students who entered with an advanced standing classification. Time to degree includes only fall, winter and spring quarters for which a student was registered at UCLA (including EAP quarters); it excludes summer and quarters during which the student "stopped out". For classroom and class laboratory utilization, AIM uses the third week enrollments of registered students in courses that met in general assignment classrooms and class laboratories. When calculating the overall adequacy of facilities to meet campus needs, however, AIM selects all scheduled instruction in general campus courses in any campus location. Some exceptions to these guidelines currently apply to state funded summer sessions instruction. Specifically, workload for summer sessions is always calculated by dividing student credit hours at the course level by the FTE standard for that level. Undergraduate course SCH are divided by 45 SCH per full-time-equivalent student to yield 1.0 FTE undergraduate enrollment, and SCH in graduate courses are divided by 36 SCH per full-time-equivalent student to obtain 1.0 FTE graduate enrollment. |
