Enrollment and Instructional Activity Reporting Handbook
INTERIM VERSION PENDING REVISED UC RULES ON REPORTING INSTRUCTIONAL ACTIVITY

AIM DATA SOURCES
In its analyses and reports AIM uses data drawn from the student record system (SRS) and the payroll/personnel system.  Data for each quarter or semester are always drawn from the source systems at the same time each year and saved as the official "snapshot" of the term.  Virtually all reporting to the state and campus represents the registration, course enrollment, and payroll in the office of record as of the dates that these snapshots are made.

The snapshots occur:

  • At the end of the third full week of instruction, for registration and course enrollments
  • At the November, February, and April payrolls for identifying the pay department instructors
  • At the October, February, and April payrolls for calculating the number of active ladder-rank faculty FTE

(The last measurement occurs at the Office of the President, using a payroll database that includes retroactive adjustments.)

These records may be supplemented for specific analyses by data from surveys, the campus facilities inventory, or other sources.

NEXT PAGE