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Enrollment and Instructional Activity Reporting Handbook INTERIM VERSION PENDING REVISED UC RULES ON REPORTING INSTRUCTIONAL ACTIVITY POLICIES FOR INSTRUCTIONAL ACTIVITY REPORTING (2) |
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What is included in "instructional activity"? How are classes assigned to instructional categories? Which instructors, departments, and levels are credited with the instruction? How are faculty FTE calculated and assigned to rank groups? Which instructors, departments, and levels are credited with the instruction? The pay department of the course instructor is credited with the instructional activity. The course is assigned to a level based on its number, not the level of the students enrolled in it. This section describes how this general principle is applied in specific situations. Combined courses count as one class offering (including "Cross-listed", "Concurrent", and "Multiple-listed" courses): Two or more courses that meet as one combined class must be counted as one class offering for purposes of reporting the number of classes taught. Guidelines from the Office of the President specify this. Combined courses are identified by matching courses that meet in the same room at the same time in the student record system's course schedule. While many of the courses include a C (concurrent) or M (multiple-listed) prefix in the catalog, many others do not. The course schedule in the student record system overrides any C or M prefix, or lack of prefix. At present, credit is divided equally among all of the component courses. This means that credit is divided pro rata by level, department, and instructor rank (for team-taught courses). If courses meet together for some sessions and apart for other sessions, they have been treated as two separate courses. 
Only meetings that are recorded in the student record system by the end of the academic year can be identified and used by AIM. The credit for teaching combined courses is allocated to the pay department of the instructor(s). So a department does not "lose credit" if one of its instructors teaches a course that is multiple-listed with another department. Credit for the single class offering (the combined meeting of the two courses) and the enrollments and student credit hours in both courses are assigned to the instructor's pay department.
A combined class offering does affect the level of teaching credit, however, if the component courses are at different levels. Currently the 1.0 teaching credit for the combined class offering is divided equally among the levels of its component courses. The enrollments and student credit hours are retained at the level of the component course in which the students are enrolled. This policy is under review. Co- or Team teaching: The instructors' function codes guides the allocation of credit for team teaching. The department scheduling staff assign a function code to each instructor associated with the course in the student record system according to the following guidelines:
At present, credit is divided equally among instructors for whom the department has entered a function 1, and sometimes a function 2, in the student record system. For instructors with a function 2 code, the following rules apply. |
If there is also at least one function 1 instructor, and the function 2 instructor is a student, all credit is allocated to the function 1 instructor(s).
If the function 2 instructor is not a student, he or she shares credit equally with any function 1 instructor(s). Function 3 instructors receive credit in this context only when the department has not entered a function 1 or function 2 instructor. This is because Office of the President guidelines explicitly state that credit is to be allocated only to the instructor(s) in the classroom, even if supervised (function 3) by a instructor who is not in the classroom. Split appointments: For instructors with two or more paid appointments, the following rules apply: Courses offered by one of the appointment department are allocated to that department. For example, if an instructor has appointments in both Comparative Literature and Germanic Languages, any Comparative Literature course activity is allocated to the Comparative Literature department and instruction in Afrikaans, Dutch, German, and Old Norse courses is allocated to Germanic Languages. In 2002-03 and future years, credit for a course offered by a department other than an appointment department will be split between the appointment departments in proportion to the appointments. In past years credit was awarded to one department only. If one of the appointment departments is a health sciences department, the first rule still applies. The health science subject courses will be allocated to the health sciences appointment department, and excluded from the campus's report, which applies to general campus instruction only. All courses in general campus subjects, including those in subjects such as General Education or Honors, will be allocated to the general campus appointment department. If one of the appointments is a paid teaching title and one is an academic administrator or other title, all teaching is allocated to the teaching appointment department. If an instructor has one paid and one without-salary appointment, all credit is allocated to the paid appointment department. If an instructor's only appointment is without salary, credit is allocated to the without-salary department. Health sciences instruction by a general campus instructor. If an instructor's only paid teaching appointment is in a general campus department, but he or she teaches a health sciences course, the general campus department receives credit for the health sciences instruction so that the instructor's workload can be properly compared to his or her department's teaching policy. This will occur most frequently in multiple-listed courses. Fiat Lux Courses. The pay department of the instructor of record in the student record system for a Fiat Lux course is credited with the instructional activity. The course is classified as a primary offering. Honors tutorials. The instructor of record in the student record system has been one of the academic coordinators in the Honors Division. Thus credit has flowed to a central Letters and Science "department". In future, honors tutorials will carry the department's subject designation. Now, if the department enters the instructor's name in the student record system, even after the third week of classes, the department will receive credit for the course. The course is classified as independent study. Law courses. Teaching credit for law courses is multiplied by 1.5 to adjust semester workload to quarter workload, and allocated to departments by the same rules as all other instruction. The policy regarding the 1.5 multiplier is located in the Office of the President reporting guidelines. |
