Kerckhoff. Photograph © 2003 by Alan Nyiri, courtesy of the Atkinson Photographic Archive.
Glossary
Active Regular Rank Faculty FTE
The three quarter average of FTE appointments in regular rank teaching titles paid from the academic unit. Excludes individuals on sabbatical and other leave status. Excludes the FTE value of administrative appointments. Excludes "bought-out" FTE if that portion of the appointment is coded as "function 40" (sponsored research). See Rank Group for a definition of "regular rank".
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Actual Faculty FTE
As used in the Master Planning (MP) Tables. The regular year average payroll FTE for designated instructor title codes, excluding individuals on sabbatical and other approved leave. This is calculated as the average of October, February, and April payroll FTE (regular pay in Function 40 from all fund sources, excluding self-support academic programs) . Instructor titles included are regular rank (ladder) faculty, certain other faculty (visitors and adjuncts), and Unit 18 instructors.
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Actual FTE Enrollment
Actual FTE enrollment can be determined at the end of the academic year. At that point, the actual student credit hours that students generated during the year can be converted to FTE workload using the method described here. Actual FTE will exceed estimated FTE if the actual average study load was higher during the year under consideration than it was during the two years that determined the projected study load for budgeting purposes.
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Actual TA FTE (Utilized TA FTE)
In addition to being supported by budget, this can also be generated by sub 0 faculty salary savings.
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Admit Rate
The ratio of admits to applicants
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Admits
A count of all students admitted to UCLA including regular and special action admits.
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Appls (Applications)
A count of all students submitting an application for consideration for entrance to UCLA. Includes multiple filing (a student may file an application to more than one campus).
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Bachelors
Includes Bachelor of Arts and Bachelor of Science.
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Basic Biomedical Sciences
For some purposes, the Microbiology, Immunology, and Molecular Genetics Department, which is jointly administered by the Dean of Life Sciences in the College of Letters and Science and the Dean of the School of Medicine, is treated as a third campus “location”. In reports to the Office of the President, however, its enrollment, faculty FTE, and instructional activity must be divided between the general campus and the health sciences because all resources are budgeted to those two entities.
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Budgeted Enrollment
The projected state-funded instructional workload for the year, expressed as FTE student enrollment. For General Campus budgeting, workload is calculated as projected headcount multiplied by the campus conversion rate. Only students in state-supported programs are included in the headcount for budget calculations. At UCLA and other UC campuses with state-funded summer sessions, budgeted enrollment includes the student credit hours earned by all UC students regardless of home campus) in UCLA summer sessions classes.
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Budgeted Faculty FTE
The allocation to each school/college of General Fund Control Faculty FTE. This includes institutional and loan FTE. Starting in 2001-02, FTE in 19935 funds for enrollment growth are included.
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Budgeted TA FTE
The control FTE allocated to the campus by the Office of the President.
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Candidate in Philosophy
In several departments, as approved by the Graduate Council, the intermediate degree of Candidate in Philosophy (C. Phil.) is awarded to qualified students, on advancement to candidacy for the Ph.D. degree. The C.Phil. is not a terminal degree but gives formal recognition to definite state of progress toward the doctorate. Academic requirements are the same as for advancement to candidacy for the Ph.D.
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Class Offering
A set of meetings or other instructional activities consisting of one or more students and one or more instructors. The students may be enrolled in different sections of two or more concurrent or multiple-listed courses, but the simultaneous meetings require the sections to be considered a single class offering for instructional activity reporting.
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Combined Offering
Two Academic Senate-approved curricula for simultaneous meetings of undergraduate and graduate students studying the same subject matter. Both the undergraduate and graduate courses have the same subject; only the course number is different. (e.g. Physics C185 and Physics C285). Typically, the required outside activities differ for undergraduates and graduate students, and there may be supplemental meetings for one or both levels.
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Concurrent or “C” Courses
Includes First Professional (JD, DDS, MD) and Engineer
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Continuing Students
Students who have attended this campus previously in the same status (undergraduate or graduate) within the past two quarters. Those entering graduate status for the first time are counted as new even if they attended UCLA as undergraduates.
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Conversion Rate
The ratio of the actual average student study load to the full study load. The ratio is capped at 1.00. Separate rates are calculated for lower division, upper division, graduate 1 and graduate 2 students. In turn, estimated FTE enrollment is calculated by applying the appropriate conversion rate to the subset of lower division, upper division, graduate 1 and graduate 2 headcount enrollment. The units attempted by graduate 2 NR students are omitted from the calculation, although their headcount is included. The Office of the President calculates the official conversion rate from the third week census files submitted by the campus. For a given budget year, the conversion rate is based on actual student study loads during the academic years two year and three years prior, which are the most recent ones available when the budget is developed.
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Course
An approved entry in the campus course catalog, consisting of a unique subject and number combination (e.g. English 25). Multiple sections of one course can be offered in the same term.
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Course Level Workload
Adds up the SCH according the number of the course: lower division workload is all SCH in courses numbered Courses numbered 1-99; upper division workload is all SCH in courses numbered 100 through 199 (199 courses constituting the subcategory upper division tutorials); and graduate workload is all SCH in courses numbered 200 and higher (500-599 constituting the subcategory graduate tutorials) .
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Degree Year
The fall, winter, spring, and “trailing” summer terms in which degrees are awarded. For example, the number of degrees awarded for degree year 2001-02 is the sum of degrees dated Fall 2001, Winter 2002, Spring 2002, and Summer 2002.
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Degree: “Other”
Includes First Professional (JD, DDS, MD) and Engineer
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Department Student Credit Hours For Instructional Activity Reporting To State
Student credit hours are credited to the department of the instructor, without regard to course subject. Detailed rules for cases involving instructors with multiple appointments and team teaching can be found in the Instructional Activity Reporting Handbook.
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Department Student Credit Hours in Campus Master Planning (MP) Table
Student credit hours generated in courses administered by the department. Teaching in General Education courses and courses in other department's subjects is credited to Letters and Science - General and the other department, respectively. Student credit hours in multiple listed courses administered by other departments are credited to those departments, regardless of the instructor's department. Student credit hours in interdepartmental program (IDP) courses is credited to the IDP.
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Doctoral
Includes Doctor of Philosophy and Professional Doctorates
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Doctoral 1
Academic or professional doctorate degree objective but not advanced to candidacy or professional health science degree.
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Doctoral 2
Academic or professional doctorate degree objective and advanced to candidacy for 9 registered.
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Doctoral 2A
Academic or professional doctorate degree objective and advanced to candidacy for more than 9 registered terms. Not counted for workload and budgetary purposes in calculation of unweighted and weighted
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Duplicated Counts of Degrees
Counts undergraduates with double majors as 1.0 baccalaureate degree in both majors. The sum of undergraduate major degrees thus exceeds the total number of students earning degrees.
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Duplicated Headcount
Double major students are counted as 1.0 headcount in both majors. Major counts sum to more than total campus headcount enrollment.
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Elapsed Quarters
The count of sequential fall, winter, and spring quarters between the time a student enters and a subsequent point in time. For example, there are twelve elapsed quarters between the time a cohort entered in fall 1998 and the time the four year graduation rate for the cohort is calculated at the end of summer sessions 2002. A given student may or may not have been enrolled during all twelve quarters.
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Enrolled Quarters
The count of fall, winter, and spring quarters between entry and degree. Includes only quarters in which the student was enrolled as of the third week census.
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Entering Cohort
The group of students who first registered at UCLA during a specified fall term (excluding prior summer session terms). For undergraduates, entering cohorts are divided into “new from high school” and “transfer”. Transfer cohorts may be further subdivided into students whose prior school of record was a community college, and all.
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Estimated FTE
Estimated FTE enrollment is the estimated headcount enrollment multiplied by the projected instructional workload per individual student. The difference between budgeted and estimated is that during the actual year being funded, the projected headcount used to calculate budgeted FTE enrollment is replaced by actual headcount enrollment. But by convention, the study load per student remains the projected version that was original developed for the Regent's budget.
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Exiting Cohort
The group of students who graduated during a degree year. Subgroups are the same as for entering cohorts.
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Final Applications
Includes applications that were transferred between school/college.
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Freshman
0 to 44.9 completed units
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FTE Student Workload
Total student credit hours generated in one or more classes, divided by the normative full time study load. Student credit hours - the sum of all units attempted by students enrolled in the class(es) as of the third week census.
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Full-time Study Load (Normative)
45 units annually for an undergraduate, and 36 units annually for a general campus graduate student. Each student in a health sciences program is considered to generate a full-time-equivalent student workload for budgeting purposes.
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Full-Time-Equivalent Student or FTE
The budgeting term for the instructional workload, measured in of student credit hours, generated by a student taking a full-time study load.
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General Campus
Programs administered by departments other than those in the health sciences schools. Note that some graduate students in academic degree programs (masters and doctoral programs) are considered health sciences students.
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Graduate 1
All students who are pursuing masters degrees, according to their status in the student record system, and those students in doctoral programs who have not yet advanced to candidacy.
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Graduate 1
All students who are pursuing masters degrees, according to their status in the student record system, and those students in doctoral programs who have not yet advanced to candidacy.
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Graduate 2
Doctoral students who have advanced to candidacy.
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Graduate 2
Doctoral students who have advanced to candidacy.
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Graduate 2A
Doctoral students who have been advanced to candidacy for more than 9 quarters. The state does not fund these students, a policy which is implemented by including their headcount but not their SCH when the conversion rate for graduate 2 students is calculated by the Office of the President.
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Graduation Rate
The percentage of an entering cohort that has received a degree within a specified time period. These time periods are defined as the number of elapsed quarters or years since entry.
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Headcount Enrollment
Headcount enrollment is the number of individuals who have paid fees and enrolled in classes. (FTE enrollment is a measure of instructional workload used for state budgeting, facilities planning, and local resource allocation decisions.)
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Health Sciences
Programs administered by departments in the Schools of Medicine, Nursing, Public Health, and Dentistry. Includes students who are pursuing degrees in either or both professional and academic programs (e.g. M.D. in medicine and/or Ph.D. in Epidemiology).
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Health Sciences Enrollment
Includes students in health sciences professional programs, students in intern and residency programs, and students pursuing masters and doctoral degrees in programs administered by health sciences departments. Includes students studying in Drew teaching hospital programs. Each individual is counted as a full time student, regardless of actual study load.
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IDP (Interdepartmental Program)
An entity organized to offer a curriculum, and sometimes to administer a degree program, that is interdisciplinary and draws on faculty members from two or more departments. There are no ladder faculty appointments in IDPs.
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Initial Applications
School/college to which the student applied
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Intern
Students who have been awarded the degree Doctor of Medicine (MD) and who gain practical experience in the practice of medicine through service in a hospital for a period of one year as a physician.
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Junior
90.0 to 134.9 completed units
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Level
Workload can be reported by either 'student level' or 'courses level'.
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Limited
Students with a bachelors’ degree who are not candidates for an advanced degree, or those without a bachelor’s degree who have completed a substantial amount of college work and who by reason of special attainments may be prepared to undertake certain courses toward a definite and limited objective.
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Lower Division
Students with freshman and sophomore standing
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Major
Workload generated by students who are majoring in a program administered by the academic unit. In the class report, double majors currently are not able to be classified as a major in either unit due to coding practices.
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Masters
Includes Master of Arts, Master of Science, and Professional Masters
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Masters Degree
Objective is academic or professional masters, certification credential, non-doctoral first professional degree or no degree objective.
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Multiple-listed or “M” Courses
Identical curricula, at the same course level, in two different subjects (e.g. Sociology M242 and Statistics M242). Meetings are held together. There may be one, two, or more instructors. Generally the students are pursuing degrees in different but related programs.
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New Freshman
The level of students for whom the last institution attended was a high school.
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New Students
Students who are registering for the first time on this campus including inter-campus transfers new to this campus; and all first-time graduate students including former UCLA students.
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New Transfers
The level of students whose last institution attended was a postsecondary institution.
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Persistence Rates
The percentage of an entering cohort that is still enrolled a specified number of terms or years later. Based on third week census data.
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Rank Group
Categories of instructors, as determined by title code. UC Office of the President has established seven rank groups for purposes of reporting instructional activity to the state. Lists of the title codes in each rank group can be found at:
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REG (Registered)
A count of those students formally registering and paying fees at UCLA as of the third week of classes.
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Resident
Students who have received the Doctor of Medicine (MD) degree and have served the period of internship required by law. They are eligible for licensure to practice medicine in California according to the rules established by the State Board of Medical Examiners and are “in residence” at a hospital undertaking a detailed study of particular specialty or sub- specialty in the field of medicine.
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Returning Students
Students who are readmitted in the same status after absence from UCLA of two or more quarters. Includes students who are readmitted after an approved leave of absence.
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Self-Supporting Enrollment
Enrollment in programs for which students pay fees that fully cover direct and indirect costs. Examples include the Anderson School’s Executive MBA program and School of Dentistry’s Professional Program for International Dentists.
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Senior
135.0 or more completed units
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Service
Workload generated by students in majors not administered by the academic unit.
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Show Rate
The ratio of registrants to admits.
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SIR’S (Statement of Intent to Register)
A count of those admitted students who have indicated an intent to register at UCLA usually accompanied by a deposit (except where waived).
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Sophomore
45 to 89.9 completed units
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Special
Students who have not completed a substantial amount of college work and who by reason of special attainments may be prepared to undertake certain courses in the University toward a definite and limited objective.
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State Funded Enrollment
Enrollment in programs for which student charges do not include a program fee that fully covers both direct and overhead costs of offering the program. State funded FTE enrollment does include students who pay out-of-state tuition in regular programs, and students who pay differential fees in certain professional programs.
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Student Credit Hours or SCH
The sum of the units earned by all of the students enrolled in a class or classes. For fixed unit classes, SCH equal enrollment multiplied by unit value. For variable unit classes, SCH equal the sum of the various units being earned by the enrolled students. Both enrollment and unit value are measured as of the third week census date.
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Student Level Workload
Adds up the SCH generated by students in a set of classes according to the level of the student at the third week census.
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Take Rate
The ratio of registrants to applicants.
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Time to Degree
he number of fall, winter, and spring terms in which the student was enrolled while he or she pursued the degree. Calculated only for students in the fall entering cohort. Includes only terms in which the student was included in the third week census.
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Total Applications
Includes the initial applications and those applications transferred to the school/college.
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Unduplicated Count of Degrees
Counts undergraduates with double majors as 0.5 baccalaureate degree in both majors. The sum of undergraduate major degrees equals the total number of undergraduate students earning degrees.
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Unduplicated Headcount
Double major students are counted as 0.5 headcount in each major. Major counts sum to the same number as total enrollment.
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Upper Division
Students with junior and senior standing.